The Occupational Safety and Health Administration (OSHA) published a final rule on July 21, 2023, requiring certain establishments to electronically submit detailed information about each recordable injury and illness to OSHA. The new workplace injury and illness reporting requirements (29 CFR Part 1904) will take effect on January 1, 2024, and the goal is to decrease the number of workplace injuries and illnesses.
Existing OSHA workplace and illness reporting rules
OSHA already requires employers to keep records of work-related injuries and illnesses that resulted in death, loss of consciousness, medical treatment beyond basic first aid, days away from work, restricted work or transfer to another job. Employers use OSHA 300, 301 and 300A forms for these records.
Existing OSHA regulations have two categories for required employers to submit a summary of injury and illness:
- Establishments with 20 to 249 employees in Appendix A industries
- Establishments with 250 or more employees
Changes with OSHA 29 CFR Part 1904
The new rule will additionally require establishments with more than 100 employees in designated high-risk industries (Appendix B) to electronically submit OSHA 300 Log and 301 Incident Report forms for each recordable injury and illness entered on the OSHA 300A form for the previous calendar year. This information includes the date, physical location and severity of the injury or illness, details about the injured worker and how the injury or illness occurred.
OSHA has determined these high-risk industries by referencing industries’ total:
- Recordable cases
- Days away, restricted or transferred rates
- Number of fatalities that occurred in each sector
Some high-risk industries are food production, retail, manufacturing, warehousing, healthcare and transportation.
Additional updates with the new rule specify:
- Establishments must provide their legal company name with electronic submissions
- Data must be submitted electronically through OSHA’s Injury Tracking Application
North America Industry Classification System (NAICS) codes are updated with new codes. OSHA specified that certain industries are exempt from injury and illness reporting, including restaurants, insurers, schools, gas stations, clothing stores, bookstores and banks.
Additionally, OSHA plans to release the injury and illness data reported by establishments on a public website each year. Doing so will allow the public to use information about a company’s workplace safety and health records to make informed decisions. OSHA will remove any personal identifying information before the information is released.
Advisory and software services from UL Solutions
UL Solutions PureOHS™ software is available to help companies electronically manage day-to-day observations, incidents, investigations, tasks and corrective actions — simplifying these activities and facilitating electronic reporting to OSHA. Additionally, UL Solutions offers health and safety training courses and advisory services. We are here to help customers address health and safety concerns and reduce incidents, injuries and illnesses at their places of business.
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